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Procedures Manual

Procedures Manual

Summary of Revisions


DESCRIPTION


DATE

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

DOCUMENT CHANGE MEMO

DESCRIPTION

UPDATED PROCEDURES MANUAL FORMAT

DATE

08/07/2019

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

ALL

DOCUMENT CHANGE MEMO

DCA2019PM-01

DESCRIPTION

CONSTRUCTABILITY REPORT

DATE

03/09/2018

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

3.5

DOCUMENT CHANGE MEMO

DCA2018PM-01

DESCRIPTION

CONTAMINATED SOIL AND GROUNDWATER

DATE

09/13/2017

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

5.2 Geotechnical Investigation

DOCUMENT CHANGE MEMO

DCA2017PM-03

DESCRIPTION

ISSUANCE OF THE 2016 STANDARD SPECIFICATIONS

DATE

03/13/2017

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Sections 3, 9, & 10

DOCUMENT CHANGE MEMO

DCA2017PM-01

DESCRIPTION

UNDER SUBMISSION REQUIREMENT SECTION 3.4.6.5 (AS-BUILT PLANS): REWORD 1. AS FOLLOWS: "1. ONE (1) SET OF FINAL AS-BUILT MYLAR DRAWINGS SIZED AT 22"X36" AND SHALL CONTAIN THE FOLLOWING."

DATE

08/04/2014

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.6.5

DOCUMENT CHANGE MEMO

DCA2014-PM-04

DESCRIPTION

THIS CHANGE REVISES SUBMITTAL REQUIREMENTS PERTAINING TO TRAFFIC CONTROL ON LOCAL ROADWAYS THAT REQUIRE NJDOT REVIEW AND INVOLVEMENT IN ADDITION TO LOCAL COUNTY AND/OR MUNICIPALITY RESOLUTIONS ESTABLISHING INSTALLATION OR MODIFICATION OF A TRAFFIC CONTROL DEVICE OR ESTABLISHING A TRAFFIC REGULATION. TRAFFIC CONTROL IS SPECIFIC TO LOCAL ROAD DETOURS EXCEEDING FORTY-EIGHT (48) HOURS AND TRAFFIC CONTROL AFFECTING STATE HIGHWAYS.

DATE

03/11/2014

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.3, 3.4.4, 3.4.5, 6A.5.8 and 6A.6

DOCUMENT CHANGE MEMO

DCA2014-PM-03

DESCRIPTION

ADD CERTIFICATION STATEMENT AFTER LAST SENTENCE ON 1.0B.0 AS FOLLOWS: THE RESIDENT ENGINEER'S CERTIFICATION STAMP SHALL STATE: "I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE THIS CONTRACT HAS BEEN CONSTRUCTED IN CONFORMITY WITH THE ORIGINAL PLANS, SPECIFICATIONS AND MODIFICATIONS, AS IDENTIFIED HEREIN AS-BUILT."

DATE

02/10/2014

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.6.5

DOCUMENT CHANGE MEMO

DCA2014-PM-02

DESCRIPTION

ADDING MORE DETAILED AND SPECIFIC INSTRUCTION IN SECTION 3 OF PROCEDURES MANUAL, SUBMISSION REQUIREMENTS FOR AS-BUILTS IN SECTION 3.4.6.5.

DATE

01/23/2014

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.6.5

DOCUMENT CHANGE MEMO

DCA2014-PM-01

DESCRIPTION

THESE UPDATES TO THE PROCEDURES MANUAL ARE NECESSARY IN ORDER TO STANDARDIZE THE SUBMISSION OF REFERENCE DRAWINGS AND/OR MATERIAL THAT ARE TO BE MADE AVAILABLE TO PLAN HOLDERS AT THE TIME OF ADVERTISEMENT. THE FORMAT OF THESE SUBMISSIONS HAS THUS FAR BEEN INCONSISTENT, WHICH HAS LED TO DELAYS CLOSE TO ADVERTISEMENT. THESE PROPOSED GUIDELINES ARE IN-LINE WITH THE RECENT CHANGES TO SPECIFICATION SUBSECTION 102.04 VIA DCA2013SS-07, WHICH ALLOWS FOR PUBLISHING OF REFERENCE MATERIAL TO EITHER BIDX OR THE SECURE FTP WEBSITE.

DATE

11/08/2013

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.5

DOCUMENT CHANGE MEMO

DCA2013-PM-05

DESCRIPTION

ADDITIONAL PARAGRAPH ADDED TO SECTION 7.2.4 TO PROPERLY REFLECT THE AVAILABILITY OF THE COMPLETED UTILITY PERMIT DATABASE, AS WELL AS TO INFORM THE CONSULTANT OF THEIR RESPONSIBILITY TO FOLLOW THE AGREEMENTS BETWEEN THE OWNER(S) OF THE UTILITY AND THE AUTHORITY ON REGARD TO FACILITY RELOCATION.

DATE

07/24/2013

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 7.2.4

DOCUMENT CHANGE MEMO

DCA2013-PM-04

DESCRIPTION

TO EMPHASIZE THE NEEDS OF THE CADD AND CONTRACTS SECTIONS AND PROVIDE CLEARER DIRECTION TO DESIGN CONSULTANTS, THESE UPDATES TO THE PROCEDURES MANUAL CLARIFY DELIVERABLE REQUIREMENTS FOR THE PHASE D SUBMISSION AND CHANGE OF PLANS PROCEDURE. SPECIFICALLY, THE REQUIRED FILE TYPES OF ELECTRONIC SUBMISSIONS ARE ADDRESSED, AND INSTRUCTIONS ON NEW PAY ITEMS VIA CHANGE OF PLANS ARE PROVIDED.

DATE

04/10/2013

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.5 and 9.3

DOCUMENT CHANGE MEMO

DCA2013-PM-03

DESCRIPTION

CORRECTION OF A TYPOGRAPHICAL ERROR ON PAGE 7-23

DATE

04/09/2013

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 7

DOCUMENT CHANGE MEMO

DCA2013-PM-02

DESCRIPTION

THESE UPDATES TO THE PROCEDURES MANUAL ARE RELATED TO THE IMPLEMENTATION OF THE ENGINEERING DEPARTMENT'S NEW FULLY-ELECTRONIC BIDDING PROGRAM, BIDX. THE UPDATES AFFECT DESIGN CONSULTANT' PHASE D AND ADDENDA SUBMISSIONS, AS DESCRIBED IN SECTIONS 3, 9, & 10.

DATE

01/18/2013

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.5, 9.2, and 10.2

DOCUMENT CHANGE MEMO

DCA2013-PM-01

DESCRIPTION

MODIFICATIONS TO SECTION 3.4.6.3 – SHOP DRAWING REVIEW TO CLARIFY SHOP AND WORKING DRAWING REVIEW SCOPE AND WORK ROLES OF THE DESIGN ENGINEER AND CONSTRUCTION MANAGER

DATE

06/20/2012

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.6.3

DOCUMENT CHANGE MEMO

DCA2012-PM-04

DESCRIPTION

SECTION 7 – UTILITY INSTALLATIONS, RELOCATIONS AND ADJUSTMENTS

DATE

03/30/2012

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 7

DOCUMENT CHANGE MEMO

DCA2012-PM-03

DESCRIPTION

MODIFICATIONS TO PHASE SUBMISSION REQUIREMENTS

DATE

02/24/2012

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.3, 3.4.4.2 and Exhibits 3-2, 3-3 and 3-4

DOCUMENT CHANGE MEMO

DCA2012-PM-01

DESCRIPTION

CHANGES CLARIFY SUBMISSION REQUIREMENTS FOR STANDARD AND NON-STANDARD BRIDGE BEARINGS.

DATE

11/18/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Subsections 3.4.3.18, 3.4.4.1.7, 3.4.4.1.8, 6B5.2 & Exhibits 3-2 and 3-3

DOCUMENT CHANGE MEMO

DCA2011-PM-06

DESCRIPTION

MODIFICATIONS TO PHASE SUBMISSION REQUIREMENTS.

DATE

11/30/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.43, 3.4.4.2, 3.4.5 and Exhibits 3-2, 3-3 and 3-4

DOCUMENT CHANGE MEMO

DCA2011-PM-07

DESCRIPTION

ITEM “O.” WAS ADDED TO THE PHASE C SUBMISSION CHECKLIST AS REQUIRED BY THE RECENT DESIGN MANUAL UPDATE.

DATE

11/07/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Exhibit 3-3

DOCUMENT CHANGE MEMO

DCA2011-PM-05

DESCRIPTION

REQUIRE CONSULTANTS TO SUBMIT CD LABELED “DRAFT” FOR PHASE C SUBMISSIONS, AND “FINAL” FOR PHASE D SUBMISSIONS WITH THE LIST OF REFERENCE DOCUMENTS AND ELECTRONIC FILES OF ALL REPORTS, AS-BUILTS, CONTRACT DRAWINGS, PERMITS AND ANY OTHER INFORMATION IN ORDER TO HAVE DOCUMENTS AVAILABLE DURING ADVERTISEMENT AS INDICATED IN THE SUPPLEMENTARY SPECIFICATION SECTION 107.11

DATE

03/31/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3, Subsections 3.4.4.2 & 3.4.5

DOCUMENT CHANGE MEMO

DCA2011-PM-04

DESCRIPTION

TO UPDATE PROCEDURAL REQUIREMENTS FOR DESIGN OF ALTERNATE RETAINING WALLS, PREFABRICATED MODULAR WALLS AND MECHANICALLY STABILIZED EMBANKMENT WALLS, FOR NJTA PROJECTS. THE PROCEDURES IDENTIFY PHASE SUBMISSION REQUIREMENTS TO ASSURE ADEQUATE ASSESSMENT AND IMPLEMENTATION OF ALTERNATE WALLS.

DATE

03/07/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Subsections 6B.3.5, 6B.5.1, and 6B.5.2

DOCUMENT CHANGE MEMO

DCA2011-PM-03

DESCRIPTION

REVISIONS ARE REQUIRED TO UPDATE PROCEDURAL REQUIREMENTS FOR DESIGN OF ALTERNATE RETAINING WALLS, PREFABRICATED MODULAR WALLS AND MECHANICALLY STABILIZED EMBANKMENT WALLS, FOR NJTA PROJECTS DUE TO REVISIONS TO THE NJTA DESIGN MANUAL. THE PROCEDURES IDENTIFY GEOTECHNICAL TESTING AND PLANNING REQUIREMENTS TO ASSURE ADEQUATE ASSESSMENT AND IMPLEMENTATION OF ALTERNATE WALLS.

DATE

03/07/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Subsections 5.2.2.1.1.c, 5.2.2.1.5, and 5.2.3.6.3c(iv)

DOCUMENT CHANGE MEMO

DCA2011-PM-02

DESCRIPTION

DUE TO LEGAL STANDPOINT, “SUBCONSULTANT SIGNATURE” BOX MUST BE RESTORED AS REQUIRED FOR EXHIBIT 6A-1, TYPICAL SHEET LAYOUT AND EXHIBIT 6A-2, TYPCIAL TITLE BOX

DATE

01/04/2011

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 6A

DOCUMENT CHANGE MEMO

DCA2011-PM-01

DESCRIPTION

EXHIBIT 6A-1, TYPICAL SHEET LAYOUT: DELETE AND REPLACE SHEET LAYOUT TO MATCH OUR FILES WITH “NJTA CADD SUPPORT” LINK AND IN-HOUSE SHEET LAYOUT. EXHIBIT 6A-2, TYPICAL TITLE BOX: DELETE SUB-CONSULTANT SIGNATURE BOX AND REVISE TITLE BOX TO MATCH THE TITLE BOX FOR “NJTA CADD SUPPORT” LINK AND IN-HOUSE PLAN SHEET. 6A.5.1 TITLE SHEET, #3 CHANGE “INDEX OF DRAWINGS” TO “INDEX OF SHEETS” TO MATCH THE TITLE SHEETS INFORMATION ON NJTA CADD SUPPORT LINK.

DATE

12/06/2010

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 6A

DOCUMENT CHANGE MEMO

DCA2010-PM-03

DESCRIPTION

REVISION TO SUBSECTION 3.4.4.2 – CHANGES HAVE BEEN MADE TO INTRODUCE THE LRFR MANUAL TO DESIGN ENGINEERS AND STIPULATE ITS USAGE FOR NEW AND REHABILITATION BRIDGE DESIGN PROJECTS, AN ADDITIONAL REQUIREMENT TO SUBMIT LRFR LOAD RATINGS AS PART OF PHASE C SUBMISSION HAS BEEN ADDED TO INFORM THE DESIGN ENGINEER

DATE

07/20/2010

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Subsections 3.4.4.2

DOCUMENT CHANGE MEMO

DCA2008-PM-2 Pages 3-12 and 3-13

DESCRIPTION

REVISION TO SUBSECTION 6B.6 – TO PROVIDE THE DESIGN ENGINEERS WITH GUIDANCE AS TO THE MINIMUM REQUIREMENTS FOR A BRIDGE REPAIR CONTRACT PHASE A SUBMISSION

DATE

07/19/2010

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Subsections 6B.6

DESCRIPTION

SECTION 3 – SUBMISSION REQUIREMENTS, MODIFICATIONS TO SECTION 3.4.2 PHASE “A” SUBMISSION, EXHIBIT 3-1 PHASE “A” CHECKLIST, EXHIBIT 3-2 PHASE “B” CHECKLIST, EXHIBIT 3-3 PRE-PHASE “C” AND PHASE “C” CHECKLIST, AND EXHIBIT 3-7 ENVIRONMENTAL PERMITS

DATE

10/08/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3.4.2, Exhibit 3-1, Exhibit 3-2, Exhibit 3-2, Exhibit 3-3, and Exhibit 3-7

DESCRIPTION

SECTION 6A ROADWAY PLAN PREPARATION, SUBSECTION 6A.5.6 ALIGNMENT DATA SHEET; CORRECT ITEM 2 TO READ BEARING, TO NEAREST 0.1 SECOND

DATE

08/18/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 6A.5.6

DOCUMENT CHANGE MEMO

DCA2009-PM-4 Page 6A-8

DESCRIPTION

SECTION 7 CLARIFICATION OF WHEN EXISTING AND PROPOSED UTILITIES WILL BE PERMITTED TO BE CARRIED BY STRUCTURES OVER AUTHORITY ROADWAYS

DATE

07/24/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 7.2.1

DOCUMENT CHANGE MEMO

DCA2009-PM-3 Page 7-2

DESCRIPTION

SECTION 10 REPLACE STANDARD ITEM NUMBERS WITH UNIT CODES IN SECTION 10.1 FINAL ENGINEERS ESTIMATE AND EXHIBIT 10-1 SAMPLE FINAL ENGINEERS ESTIMATE

DATE

06/01/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

Section 3 Exhibit 3-1 and Section 3.4.3

DOCUMENT CHANGE MEMO

DCA2009-PM-2 Page 3-7 & 3-9

DESCRIPTION

SECTION 10 REPLACE STANDARD ITEM NUMBERS WITH UNIT CODES IN SECTION 10.1 FINAL ENGINEERS ESTIMATE AND EXHIBIT 10-1 SAMPLE FINAL ENGINEERS ESTIMATE

DATE

02/09/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

10-1

DOCUMENT CHANGE MEMO

DCA2009-PM-1 Page 10-3

DESCRIPTION

SECTION 3 - SUBMISSION REQUIREMENTS ADD REFERENCE TO MANUAL FOR UNIT CODES IN SECTION 3.4.5- PHASE D SUBMISSION ITEM 10 AND EXHIBIT 3-4 PHASE D CHECKLIST ITEM J

DATE

02/09/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

3.4.5

DOCUMENT CHANGE MEMO

DCA2009-PM-1 Page 3-15 & 3-16

DESCRIPTION

SECTION 3 - SUBMISSION REQUIREMENTS ADD REFERENCE TO MANUAL FOR UNIT CODES IN SECTION 3.4.4.2 - PHASE C SUBMISSION ITEM 14 AND EXHIBIT 3-3 PRE-PHASE C AND PHASE C CHECKLIST ITEMS L & M

DATE

02/09/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

3.4.2

DOCUMENT CHANGE MEMO

DCA2009-PM-1 Page 3-13 & 3-14

DESCRIPTION

SECTION 3 - SUBMISSION REQUIREMENTS ADD REFERENCE TO MANUAL FOR UNIT CODES IN SECTION 3.4.3 - PHASE B SUBMISSION ITEM 13 AND EXHIBIT 3-2 PHASE B CHECKLIST ITEMS O AND P

DATE

02/09/2009

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

3.4.3

DOCUMENT CHANGE MEMO

DCA2009-PM-1 Page 3-8 & 3-10

DESCRIPTION

PHASE A SUBMISSION

DATE

12/11/2007

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

3.4.2

DOCUMENT CHANGE MEMO

DCA2007-PM-2 Page 3-4

DESCRIPTION

UTILITY ALIGNMENT

DATE

12/18/2007

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

7.2.1

DOCUMENT CHANGE MEMO

DCA2007-PM-1 Page 7-2

DESCRIPTION

REVISED REQUEST PROCEDURES

DATE

08/02/2007

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

1.3.2

DOCUMENT CHANGE MEMO

N/A

DESCRIPTION

ISSUANCE OF THE PROCEDURES MANUAL

DATE

06/06/2007

REVISED SECTION/ SUBSCRIPTION/ EXHIBIT

ALL

DOCUMENT CHANGE MEMO

N/A

Supplemental Documents

DOCUMENT

VERSION

EFFECTIVE DATE

DESCRIPTION

DOWNLOAD

DOCUMENT

UTILITY ORDER

VERSION

002

EFFECTIVE DATE

12/14/2010

DESCRIPTION

Revised to include new Executive Director and Assistant Secretary

DOCUMENT

UTILITY CHECKLIST

VERSION

001

EFFECTIVE DATE

05/07/2009

DESCRIPTION

Document Issuance

DOCUMENT

INITIAL CONTACT LETTER

VERSION

001

EFFECTIVE DATE

05/07/2009

DESCRIPTION

Document Issuance

DOCUMENT

UTILITY STATUS SCHEDULE

VERSION

001

EFFECTIVE DATE

05/07/2009

DESCRIPTION

Document Issuance

DOCUMENT

SAMPLE UTILITY CHECKLIST

VERSION

001

EFFECTIVE DATE

05/07/2009

DESCRIPTION

Document Issuance

DOCUMENT

SUPPLEMENTAL UTILITY ORDER

VERSION

002

EFFECTIVE DATE

12/14/2010

DESCRIPTION

Revised to include new Executive Director and Assistant Secretary